FAQs


CONFERENCE REGISTRATION AND BANQUET ATTENDANCE

 

1. Is there an official start date for conference registration and abstract submission?

2. Is there a conference registration fee?

3. Am I required to register for the conference even if I am not presenting a poster?

4. What are the steps to register for Oklahoma Research Day?

5. How do I register for the conference and submit my abstract?

6. How do I get a password?

7. What if I forget my password?

8. If I am a co-author/presenter, do I need to wait until the submitting author registers and submits our abstract?
9. I registered as a co-author/presenter and received an email that states that my project was not found. What does this mean?

10. I just received an email letting me know I have been added to an abstract as a co-author/presenter. However, the email is asking me to register, and I have already registered for the event.

11. How do I register for the banquet?                                                                                                                                                    
12. Am I required to attend the banquet?

13. If I am not submitting an abstract, may I still attend the banquet?

14. Is there a deadline to register for Oklahoma Research Day?

15. Is there a deadline to sign up for the banquet?

16. Why have I not received a confirmation e-mail for my registration?

17. Can I cancel my registration?

 

ABSTRACT SUBMISSION
 
18. What is the deadline to submit abstracts?
19. How can I edit my abstract?

20. How do I create an account for abstract submission?

21. Is there a word/character limit on the title of the research project? 

22. Are there specific format requirements for submitting an abstract?

23. Can I take a look at an abstract example?

24. Can I use HTML tags in my abstract?

25. Do I have to be on a team to submit an abstract? 

26. I did not have the information for my co-authors/presenters when I submitted the abstract. Can I go back in to add co-authors/presenters?

27. How do I know that the submitting author has submitted our group abstract and has listed me as a co-author/presenter?

28. Why did I not receive a confirmation e-mail for my abstract submission?

29. Can I cancel my abstract?


POSTER AND POSTER FORMAT

 

30. Do I need to bring my poster to the conference?

31. What are the required poster dimensions? 

32. Do I have to upload my poster?

33. Why I am getting and error when I try to upload my poster?     

34. I uploaded my poster. Do I still need to bring it to the event?

35. What time do I need to set up my poster?

 

LOCATION AND SCHEDULE

 

36. Where is the Northeastern State University and Conference Registration?

37. Where do I park for the event?
38. What is the schedule for Oklahoma Research Day?

39. Are there any hotels close to the Northeastern State University?

40. Whom do I contact with questions or comments about Oklahoma Research Day?   

 

 

 

CONFERENCE REGISTRATION AND BANQUET ATTENDANCE

 

1. Is there an official start date for conference registration and abstract submission?

Yes, the official starting date for conference registration and abstract submission is Wednesday, November 15, 2017.   

 

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2. Is there a conference registration fee?

No, all events associated with Oklahoma Research Day are free of charge. However, registration is required to attend the event.   

 

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3. Am I required to register for the conference even if I am not presenting a poster?

Yes, everyone planning to attend ORD on Friday, March 9th, 2018 will need to register for the event. You will be able to register as:

 

·         An attendee only – Select this category if you are attending, and you are not an author or co-author in a project.

 

·         A submitting author – Select this category if you will be responsible for submitting one or more abstracts regardless if you will be listed as a co-author on another project. Only the submitting author will be able to update the abstract.

 

·         A co-author/presenter – Select this category if someone else is listing you as a co-author on a presentation. As a co-author/presenter, you will be able to view the abstract on the website, but you will be unable to modify it. Co-author/presenters will need to work with the submitting author to make any modifications or corrections to the abstract.

 

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4. What are the steps to register for Oklahoma Research Day?

Please view the Before You Register page.   

 

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5. How do I register for the conference and submit my abstract?

Only the submitting author will be able to submit and edit an abstract. As soon as you register, the system will automatically generate a password for you. You will receive your password via email to the email address you provide. Make sure to check your junk e-mail if it appears that you did not receive the confirmation e-mail in your main inbox.

 

If you are not the submitting author, you will receive an email that will allow you view the abstract that has been submitted once the submitting author links you to the abstract as a co-author.

 

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6. How do I get a password?

You will be sent a computer generated password at the time that you register to the email address you provide.

 

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7. What if I forget my password?

You can obtain a new password, by entering your email and clicking the ‘Forgot Password’ button in the Login To Update page.

 

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8. If I am a co-author/presenter, do I need to wait until the submitting author registers and submits our abstract?

No, you do not need to wait for your submitting author to list you as a co-author/presenter on a project to register for the event. You can register at any time. 

 

The system will send you an email as soon as your submitting author links you to the abstract as a co-author/presenter. Make sure that you provide your submitting author with the same email that you used for your registration.

 

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9. I registered as a co-author/presenter and received an email that states that my project was not found. What does this mean?

Receiving this type of email means that your submitting author has not linked you and your email address to the abstract. Contact your submitting author to make sure that s/he has submitted the abstract.

 

If you know your submitting author has already submitted the abstract, check with him/her to ensure they have entered the same email address you provided when you registered. If the address they listed is different, request that your submitting author update your email address in the Co-authors/presenters section of the abstract submission page.

 

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10. I just received an email letting me know I have been added to an abstract as a co-author/presenter. However, the email is asking me to register, and I have already registered for the event.

Most likely, this confusion has been caused because the submitting author entered a different email address than the one you entered when you registered. Please do not register again; instead contact your submitting author and request that s/he update your email address to the one you provided for your registration to prevent duplication in the system. Once s/he updates your information, you should receive an email that confirms you as a co-author/presenter and provides a link for you to view your abstract.

 

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11. How do I register for the banquet?  

As you register for the conference, you have the option to sign up for attending the banquet. You will have an option to edit your answer after you have register in case you change your mind. You will have up until the day the registration closes to edit your inforamtion in the system. For more details view the banquet program.

 

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12. Am I required to attend the banquet? 

You are not required to attend. However, if you are planning to attend, indicate that on the online registration form.

 

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13. If I am not submitting an abstract, may I still attend the banquet?

Yes, anyone who participates in Oklahoma Research Day can attend the banquet. You will have an option to indicate if you are attending the banquet when you register for the event. Please keep in mind that registration is required for any and all who attend or participate in Oklahoma Research Day activities.

 

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14. Is there a deadline to register for Oklahoma Research Day?

Yes, the deadline to register is Wednesday, January 31, 2018. Please note: The registration deadline is a firm date, and, will not be extended as in past years.

 

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15. Is there a deadline to sign up for the banquet?

Yes, the deadline to register for the banquet is Wednesday, January 31, 2018, or until the maximum capacity of 575 persons has been reached. Please note: The banquet registration will immediately close after 575 participants have registered. Register early to assure yourself a seat.

 

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16. Why have I not received a confirmation e-mail for my registration? 

A confirmation email will be sent to you at the email address you provided when you register. If you have not received a confirmation email, please check your Junk or Spam folder.

 

If you cannot find an email in your Junk or Spam folder, please contact us through any of the following methods:

 

·         Use the Contact ORD Form on the website,

·         Send us an email at ord2017@nwosu.edu, or

·         Call us at (580) 327-8589.

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17. Can I cancel my registration?

Yes, you may cancel your registration by logging in with your email and password to edit your attendance at the event. You can also use the Contact ORD Form on the website to cancel your registration.

 

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ABSTRACT SUBMISSION

 

18. What is the deadline to submit abstracts? 

The deadline to submit abstracts is 11:59 pm., Wednesday, January 31, 2018.

 

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19. How can I edit my abstract? 

A submitting author can edit the abstract until the abstract submission deadline on 11:59 pm., Wednesday, January 31, 2018.

 

If you are a co-author, you will need to work with your submitting author to make changes to the abstract.

 

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20. How do I create an account for abstract submission?

When you register, the system will automatically create your account. You will receive an email with your password as soon as you finish the registration process. If you do not receive an email please check your Junk or Spam folder.

 

You will be able to login with your email address and password to add or update your abstract and names of co-authors until midnight on 11:59 pm., Wednesday, January 31, 2018.

 

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21. Is there a word/character limit on the title of the research project?  

The title can be no more than 200 characters including spaces. For additional information, please see the Abstract Guidelines.

 

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22. Are there specific format requirements for submitting an abstract? 

Yes, please see Abstract Guidelines.

 

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23. Can I take a look at an abstract example?

Yes, view the 2009 Oklahoma Research Day abstracts.

 

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24. Can I use HTML tags in my abstract? 

No, HTML is not allowed for abstract submission. All special formatting will be removed when submitted.

 

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25. Do I have to be on a team to submit an abstract?  

No, anyone can submit an abstract as a sole author of the research. Once you have entered your abstract title, academic classification, discipline, and abstract content, you will just need to select the “Finish Without Adding Co-authors/Presenters” button.

 

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26. I did not have the information for my co-authors/presenters when I submitted the abstract. Can I go back in to add co-authors/presenters?

Yes, the submitting author will have the ability to update the abstract submission until 11:59 pm., Wednesday, January 31, 2018.

 

**Please keep in mind that team members who are not listed in the abstract submission page as co-authors/presenters will not appear in the abstract booklet.**

 

To log back into the system, the submitting author will need to select the “Login to Update” option from the left navigation bar and enter his/her email address and computer generated password sent via email at the time of registration. Once in the system, the submitting author must select the “View/Edit” button next to the abstract they want to edit. Then, s/he can select the “Add Co-authors/Presenters” button. Make sure that the email addresses you enter for the co-authors/presenters are the same as the ones they used or will use at the time of registration.

 

Once you enter the co-author/presenter information, you will be able to edit or delete the co-authors/presenters up until the abstract submission closing deadline on 11:59 pm., Wednesday, January 31, 2018. 

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27. How do I know that the submitting author has submitted our group abstract and has listed me as a co-author/presenter?

As soon as the submitting author links your email to the abstract, you will receive an email.

If you have already registered and the submitting author used the same email you entered into the system, you will receive an email stating that you have been added as a co-author along with a link to view your abstract.

 

If you have not registered or if the submitting author used a different email than the one you used to register, you will receive an email letting you know that you have been added as a co-author on an abstract. The email will prompt you to register for the event. Do not register again if you have already registered. Contact your submitting author and request that s/he update your email address to the one you provided when you registered to prevent duplication in the system.

 

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28. Why did I not receive a confirmation e-mail for my abstract submission?

A confirmation email will be sent as soon as you submit your abstract. If you have not received a confirmation email, please check your Junk or Spam folder.

 

If you cannot find an email in your Spam folder, please contact us through any of the following methods:

 

·         Use the Contact ORD Form on the website,

·         Send us an email at ord2017@nwosu.edu, or

·         Call us at (580) 327-8589.

 

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29. Can I cancel my abstract? 

Yes, you can cancel your abstract submission up until 11:59 pm., Thursday, February 1, 2018. You will need to log into the system and select the “View/Edit” option next to your abstract. You will see a button to cancel your abstract. If you are a co-author, you will need to work with you submitting author to cancel the abstract.

 

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POSTER AND POSTER FORMAT

  

30. Do I need to bring my poster to the conference?

Yes, please bring your poster to the event. Poster boards and push pins will be provided.

 

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31. What are the required poster dimensions?  

Please see Poster Guidelines.

 

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32. Do I have to upload my poster?

Although it is not required, we encourage you to upload it for archiving purposes. If you upload your poster, anyone who is searching through the submitted abstracts after the event will be able to view your poster via the Oklahoma Research Day website. Make sure the electronic version of your poster is no more than 2 MB and is in either .pdf or .jpg format. You will be able to upload your poster before the abstract submission closes or after the event.

 

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33. Why I am getting an error when I try to upload my poster?     

You are most likely receiving the error because the electronic version of your poster is too big or is not in the correct format. Make sure the electronic version of your poster is no more than 2 MB and is in either .pdf or .jpg format.   

 

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34. I uploaded my poster. Do I still need to bring it to the event?

Yes, bring a printed version of your poster to the event. Uploading your poster to the website is just for archiving purposes.

 

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35. What time do I need to set up my poster?

You will need to set up your poster 15 minutes before your presentation time.

 

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LOCATION AND SCHEDULE

 

36. Where is the Oklahoma Research Day Event? 

Oklahoma Research Day 2018 will be held at the Central National Bank Center in Enid, located at 301 S. Independence Avenue, Enid, OK 73701. Directions will be available via the ORD mobile app. Directions may also be found here: https://www.cnbcenter.com/visit.

 

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37. Where do I park for the event?

There is ample parking on the north, south, and east sides of the Central National Bank Center. Information concerning parking may also be found here: https://www.cnbcenter.com/visit

 

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38. What is the schedule for Oklahoma Research Day?

Please see Preview of Events.    

 

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39. Are there any hotels close to the Northeastern State University?

Yes, you may book your accommodations at Ramada Inn, Days Inn, Comfort Inn, or Springhill Suites by Marriott. All hotels are in close proximity to the Central National Bank Center. Hotel information may also be found here: https://www.cnbcenter.com/area-info.  

 

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40. Whom do I contact with questions or comments about Oklahoma Research Day?   

Please use the Contact ORD Form on the website with any questions or comments about Oklahoma Research Day. We can provide immediate help if you run into any difficulties regarding conference registration and abstract submission.

 

You can also contact us by email at ord2017@nwosu.edu or by phone at (580) 327-8589 or at 580-327-8522.

 

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